90 days before
Shortlist 3 caterers. Confirm date, venue, expected guest count and dietary mix. Book tastings.
60 days before
Select caterer, sign contract, pay deposit. Lock the menu shortlist and confirm live counters.
30 days before
Confirm final headcount range, staff numbers, timings, setup access with venue, and any decor coordination with the caterer.
7 days before
Freeze the final guest count. Confirm delivery timings, contact numbers, and payment plan. Share venue floor plan with the catering supervisor.
Day of
Assign a single family point of contact for the caterer. Do not micromanage; let the event manager run the flow.
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